Speaker and Sponsor Terms & Conditions
Terminology
- The Organiser: AstroExpos.com and its owner Peter Burns and any anyone associated with the organisation of conferences run by AstroExpos.com or its owner Peter Burns is hereby referred to as The Organiser.
- The Speaker: Anyone providing a lecture or workshop or speaking to an audience in association with the Conference, a presenter or facilitator, is hereby referred to as The Speaker.
- Conference: Any lecture or workshop or lesson that is provided by a Speaker is hereby referred to as the Conference.
- Recording: Any digital recording or record of you (picture and voice), photographs, film and/or video tape, for audio and visual production, is hereby referred to as a Recording.
- Sponsor: Any person or organisation who donates to the Organiser, or pays for advertising or promotion, or financially supports the Organiser, is referred to as the Sponsor.
SPEAKERS’ Registrations Terms & Conditions
These Terms and Conditions govern all Speaker registrations for all conferences run by The Organiser.
Before proceeding with registration, the prospective speaker must carefully read these Terms and Conditions, and if unsure of their meaning and application, seek independent legal advice. If a person is registering on behalf of a Speaker/s, it is the responsibility of that person to notify each Speaker of the Terms and Conditions of registering, which they will be agreeing to on the behalf of the attendee. That person must also provide full details of the Speaker/s registration details as confirmed. By completing the registration, the prospective Speaker agrees with these Terms and Conditions.
1. Registration
Payment: Once registration payment (if applicable) from the Speaker or Sponsor, has been received by the Organiser, an email confirmation will be sent to the Speaker or Sponsor. This email confirmation takes the place of an invoice.
2. Behaviour and Code of Conduct
Diversity and Inclusion: The Organiser values diversity respect and inclusion as human entitlements and appreciates the benefits that flow from the recognition of individual differences and is committed to providing a Conference which is free from discrimination by reference to unlawful or irrelevant attributes, including but not limited to, religion, race, ethnicity, language, gender, sexual orientation, disability, and age. The Organiser reserves the right to refuse admission to any Speaker or participant who fails to uphold the Organiser’s value of diversity and inclusion.
3. Inappropriate behaviour / intended inappropriate behaviour
You must not engage in offensive or inappropriate behaviour at or during the Conference, including but not limited to promoting or otherwise displaying any commercial, political, religious, or offensive signage or logos. The Organiser reserves the right to refuse or cancel a Conference registration or admission to any participant who fails to uphold appropriate and professional behaviour, in the opinion of The Organiser.
4. Contravention
Without prejudice to any other rights which The Organiser may have, if you contravene any of these Terms or Conditions, you may:
- be refused admission and participation in the Conference;
- have your registration/ticket cancelled without refund or recompense;
- be disqualified from purchasing tickets for or entering into other events organised or affiliated with The Organiser.
The Organiser reserves the right to:
- refuse admission or access or participation to any person from the Conference if they are in contravention of any of these Terms and Conditions;
- refuse or reject any registration, whether paid or unpaid, if The Organiser reasonably suspects that the prospective Speaker does not intend to act in the best interests of the Conference, or does not intend to uphold the Organiser’s value of diversity respect and inclusion or acts inappropriately or disruptively, in the reasonable opinion of The Organiser.
5. Event speakers, presenters or facilitators
Any views expressed by speakers, presenters or facilitators remain at all times their own personal views. Subject to applicable law, the Organiser does not accept liability for any advice given, or views expressed by any speaker, presenter or facilitator at any event or conference or in relation to any materials provided to attendees.
6. Disclaimer
At the time of registration, the Organiser has provided recent information available to it and the Speakers accept that the content and/or the delivery of the Conference can change beyond the control of the Organiser including for example internet outage. The Organiser will not take any responsibility for any errors, omissions, and changes to the program or content of the Conference and reserves the right to make changes as it considers appropriate without penalty and in such situations no refunds, part refunds or alternative offers shall be made.
The Organiser cannot control all content published or disseminated at the Conference. You agree to indemnify The Organiser from all claims or damages, legal financial or otherwise.
The Organiser, its directors, employees, servants, agents, and affiliates shall not be liable for any losses, damages, liabilities, claims or expenses arising out of or referable to the Conference.
7. Limitation of Liability
Should, for any reason outside the control of the Organiser, a majority of the speakers change, or the Conference be cancelled, The Organiser will endeavour to reschedule the Conference.
The Organiser, to the fullest extent permissible under law, will not be liable for any claim from, or damage or loss to, a Speaker or attendee.
To the fullest extent permissible under law, neither party will be liable for any indirect or consequential damages arising out of a breach of this Agreement or otherwise relating to or arising from the Conference.
8. Privacy policy
The Organiser is concerned with the protection of your privacy. We acknowledge and abide by our obligations under the Australian Privacy Principles contained in the Privacy Act 1988 as amended. The Organiser collects and stores your personal information for the purposes of providing registration and attendee services, education and training programs, and improving and promoting products and services, and membership status in various ways.
By completing this registration you consent, or agree to procure the consent of your attendees, to the use of your, or your attendees’, personal information.
9. Attendee list
The contact details of attendees (including name and email address) will be used to compile an attendee list that will be used by the Organiser for the purposes of running the Conference. These details will only be shared with Speakers whose video lectures attendees have watched or downloaded.
The attendee list will be issued electronically to the Speakers whose lectures or downloaded lectures and any other materials provided by the Speakers that have been accessed by attendees. Speakers are under strict obligation and agreement not to share these databases or materials with any third-party or to on-sell to any third-party.
The liability of each party for all claims and losses arising out of or in connection with these Terms and Conditions, whether in contract, tort (including negligence) or any other basis in law or equity, is limited to an amount equal to the registration fees paid or payable by the attendee, speaker or Sponsor.
10. Force majeure
The Organiser will not be liable to the attendee for any loss suffered, nor be in default under these Terms and Conditions for any delay, failure or interruption in the provision of goods and services related to the Conference resulting directly or indirectly from industrial action, blackouts, fire, war, terrorism, civil or military unrest, explosions, earthquakes, floods, labour disputes, acts of God, epidemic or pandemic or any other event or cause beyond the control of The Organiser, or if the attendance at the Conference is adversely impacted by any of the causes nominated by this clause.
If the Conference is cancelled due to any of the causes in this clause, the Organiser’s liability to you will be limited to the refund of the payments made by you and the Organiser will not be liable for any additional expenses or costs, whether direct or indirect, incurred by you.
11. Photography, recordings and videography
Authority to record: By registering for the Conference, you irrevocably authorise and grant The Organiser (and any of its authorised representatives, agents, employees, contractors) the right to:
- record you (picture and voice) on photographs, film and/or video tape, for audio and visual production (Recording);
- edit any Recording into a photo gallery/short film/webinar (which may include other recordings and material);
- use your name and likeness, voice or other information concerning you;
- use, screen or place online (including on social media), any Recording for promotion and any other purposes worldwide and in perpetuity.
12. Release
You hereby irrevocably release The Organiser from any infringement or violation of personal and/or property rights of any sort whatsoever based upon the use of any Recording. You acknowledge that the Organiser owns and shall own all rights, title, and interest (including copyright), in each Recording. You further acknowledge that The Organiser is not obliged to use any Recording. You warrant that you have full power to enter into this release and that the terms of this release do not in any way conflict with any existing commitment on your part. You understand that you will receive no monies, consideration, or compensation for any Recording.
While under no obligation to do so, The Organiser will consider any reasonable request not to use or to stop using a particular Recording.
13. Privacy policy
The Organiser is concerned with the protection of your privacy. We acknowledge and abide by our obligations under the Privacy Act 1988 (Cth) as amended. The Organiser collects and stores your personal information for the purposes of providing registration and attendee services, education and training programs, and improving and promoting products and services, and membership status in various ways.
By completing this registration you consent, or agree to procure the consent of your attendees, to the use of your, or your attendee’s, personal information in accordance with The Organiser privacy policy.
If any Speaker or attendee withdraws their consent to the use of their personal information in accordance with the organiser’s privacy policy, such withdrawal of consent will be treated as a cancellation of that attendee’s registration.
Contact details of attendees (including name and email address) will be used to compile a list that will be used by The Organiser. This list is only available to The Organiser and the Speakers whose video were watched or downloaded by attendees.